Introduction
Notion has become a favorite for managing projects, teams, and tasks, but when it comes to securely sharing only parts of a database with clients or external stakeholders, the limitations quickly appear. Sharing too much or duplicating content manually can lead to inefficiency and risks of exposing sensitive data. In this article, we explore Notion’s database sharing challenges and how you can solve them using secure, tailored sharing.
The Problem: Why Notion’s Built-in Sharing Falls Short
Notion offers options like linked databases and “can edit content” permissions, but these can lead to several issues:
- Overexposure of information: Linked databases often require the original database to be accessible, risking unintended data exposure.
- Complex workarounds: Users must resort to creating duplicates or manual reports.
- Limited external collaboration: Notion isn’t designed to easily restrict access to specific data fields while maintaining real-time updates.
Common Workarounds and Their Drawbacks
1. Creating duplicate databases
- Many teams duplicate databases to control what external users can see. However, this leads to time-consuming updates and inconsistencies.
2. Manual reporting
- Generating manual reports can be error-prone and labor-intensive, especially for dynamic, fast-changing projects.
3. API-based solutions
- While using third-party APIs is possible, it often requires technical expertise and ongoing maintenance.
The Secure Solution: Bridge for Notion
Bridge for Notion allows you to create secure, custom views of your Notion databases and share them without exposing unintended data.
- Tailored sharing: Select exactly which fields, properties, and filters to expose.
- Isolated views: Users only access the views shared with them, not the original database.
- Simplified setup: No more duplications, manual reports, or technical hacks.
Best Practices for Secure Sharing
- Audit your data: Ensure sensitive information is hidden by default.
- Use private views: Bridge for Notion allows you to restrict access based on user roles.
- Keep everything synced: Custom views update in real time, so you don’t need manual updates.
Conclusion
Stop worrying about data leaks and inefficient workflows. With Bridge for Notion, securely share exactly what you need while keeping everything in sync. Join the waitlist today to see how it can transform your workflow.