Introduction
Linked databases in Notion can help you display filtered views of information, but when you need to collaborate with external users—like clients or contractors—this feature quickly shows its limitations. Let’s explore why linked databases aren’t ideal for external collaboration and how Bridge for Notion provides a better solution.
What Linked Databases in Notion Offer
Linked databases allow you to create custom views of a parent database, filtering and organizing data to fit specific workflows. These are useful for internal teams, but when external users are involved, challenges arise.
Limitations of Linked Databases for External Users:
- Access dependencies: External users often need access to the original database, risking unintended visibility.
- Lack of granular control: It’s difficult to hide specific properties or fields without duplicating data.
- Inefficient sharing: Linked databases don’t offer flexible sharing options beyond internal collaboration.
Real-World Examples of Limitations
Agencies sharing project updates:
Agencies often need to share progress with clients without showing internal notes or sensitive project details. Linked databases make it difficult to hide this information effectively.
IT teams sharing support tickets:
IT teams need external users to submit and track tickets, but linked databases often expose internal workflows or other clients’ data.
Bridge for Notion: The Better Solution
Bridge for Notion eliminates the need for linked databases by allowing you to:
- Create custom views: Choose what fields and properties to show.
- Maintain data isolation: External users see only what’s intended.
- Embed forms for input: Allow clients to interact with data via embedded Notion forms.
Setting Up External Collaboration
- Step 1: Authenticate your Notion account with Bridge for Notion.
- Step 2: Build custom views tailored to your clients’ needs.
- Step 3: Share public or private access as required.
Conclusion
Linked databases may work for internal teams, but when it comes to external collaboration, Bridge for Notion offers the security and flexibility you need. Sign up for the waitlist and start sharing data the right way.